OneSpot Privacy Policy

Effective Date: March 25, 2025

At OneSpot, we take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your information when you use our Chrome extension.

1. Introduction

OneSpot ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our OneSpot Chrome extension.

Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access or use the extension.

2. Information We Collect

2.1. Authentication Information

We collect authentication tokens through Google's OAuth system to access your Gmail account. We do not store your Gmail password at any time.

2.2. Email Data

To provide our email organization services, we process the following data from your Gmail account:

Email metadata (sender, recipient, subject, date)
Email content (for classification and organization)
Label information

Important: We do not permanently store your email content on our servers. All email processing is done locally within the extension or through secure, temporary API calls.

2.3. User Settings

We collect and store your preferences and settings for the extension, including:

Your name and professional role (for creating role-based email categories)
Custom labels and organization rules
Reply Autopilot configurations

3. How We Use Your Information

We use the information we collect for the following purposes:

To provide and maintain our extension functionality
To categorize and organize your emails
To generate appropriate email labels based on your professional role
To identify promotional emails for archiving
To automate responses to certain types of emails through Reply Autopilot
To provide email analytics and insights
To improve our extension and user experience

4. How Information Is Processed

OneSpot uses artificial intelligence to process and categorize emails:

Email content is temporarily processed using OpenAI's API for classification purposes
All API communications are encrypted using industry-standard HTTPS
No email content is permanently stored on our servers or OpenAI's servers after processing

5. Data Storage and Security

We implement appropriate technical and organizational measures to protect your data:

Authentication is handled through Google's secure OAuth system
User settings are stored in Chrome's secure extension storage
All communications with our servers and third-party APIs use encryption
We do not store your email passwords or complete email content

6. Data Sharing and Third Parties

We do not sell, trade, or otherwise transfer your information to outside parties, with the following limited exceptions:

Google API Services: To access and organize your Gmail account
OpenAI API: For AI-powered email classification and response generation

All third-party services we use are bound by their respective privacy policies and are required to maintain the confidentiality of your information.

7. User Rights

You have the right to:

Access the personal information we have about you
Correct any inaccurate personal information
Delete your personal information from our systems
Export your data in a portable format
Withdraw consent for future data collection

To exercise any of these rights, please contact us at [Your Contact Email].

8. Extension Permissions

OneSpot requires the following permissions to function:

storage: To save your preferences and settings
identity: To authenticate with Google
activeTab: To interact with Gmail when you're using it
scripting: To add functionality to the Gmail interface
Host permissions: To interact with Gmail and OpenAI APIs

9. Children's Privacy

Our extension is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the effective date at the top of this page.

11. Contact Us

If you have any questions or suggestions about our Privacy Policy, do not hesitate to contact us at:

devs@digitalagents.io

Last Updated: March 25, 2025